Productivity Tips for Microsoft 365

Work smarter in Microsoft 365 with simple habits and tools that save time—and sanity—every day.

Use Focused Inbox (Outlook)

• Separates “Focused” (important) from “Other” (less urgent)

• Helps you keep priority messages in sight

• Turn it on/off via View → Show Focused Inbox in desktop or Settings → Focused Inbox in OWA

Drag-and-Drop in Teams

• Drop files directly into a channel or chat for instant share

• Saves on clicking “Upload” or navigating through folders

Co-Authoring in OneDrive/SharePoint

• Open Word/Excel docs from cloud storage

• Multiple people can edit simultaneously

• Edits show up live and autosave

Slash Commands in Teams

Type / in Teams search bar to access actions:

Everyday Tips

• Archive old emails regularly to reduce clutter

• Pin important Teams channels to the top

• Mute chats/channels you don’t need notifications from

• Use the search bar (Ctrl+E/⌘+E) to find messages, files, or people fast

Master these basics and you’ll navigate M365 like a pro—without even thinking about it.