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Keyboard Shortcuts & Quick Tips for Microsoft 365

Keyboard Shortcuts & Quick Tips for Microsoft 365

Boost your speed and confidence in Microsoft 365 with these handy shortcuts and tips.

Quick Search & Global Commands

  • Windows: press Ctrl + E

  • macOS: press ⌘ + E
    …then type what you’re looking for (e.g., “teams,” “inbox”).

Search Bar (Tell Me...)

  • Use the “Tell me what you want to do…” bar (Alt + Q / Option + Q) in Office apps to perform actions without digging through menus.

Productivity Shortcuts

Task

Windows Shortcut

Mac Shortcut

Task

Windows Shortcut

Mac Shortcut

New email (Outlook)

Ctrl + N

⌘ + N

Reply / Reply All

Ctrl + R / Ctrl + Shift + R

⌘ + R / ⇧ + ⌘ + R

Quick calendar

Ctrl + 2

⌘ + 2

Jump to search (Teams/Outlook)

Ctrl + E

⌘ + E

Mark Teams message as unread

Ctrl + U

⌘ + U

Share screen in Teams meeting

Ctrl + Shift + E

⌘ + Shift + E

Collaboration Tips

  • Drag files into a Teams chat or channel to share them

  • Use @mention to alert particular people

  • Co‑edit Word/Excel files simultaneously in SharePoint/OneDrive

  • Use message reactions instead of short replies like “Thanks”

Best Practices

  • Focused Inbox helps sort important emails—you can turn it on in Outlook

  • Archive old emails to keep your inbox decluttered

  • Pin key channels/chats in Teams to the top of the list

  • Mute channels or chats you don’t need but don’t want to leave