Calendar & Meetings in Outlook
Outlook not only handles email—it also gives you everything you need to schedule, manage, and join meetings, including Teams video calls.
How to Schedule a Meeting
In Outlook desktop/web, switch to the Calendar view
Click New Meeting or New Event
Add title, invitees, date/time, and location (e.g. Teams)
Use Scheduling Assistant to find a time that works for everyone
Click Send
Joining a Meeting
In Outlook desktop: Double-click the meeting, then select Join Microsoft Teams Meeting
In web (OWA): Open event, click Join Teams meeting
In Teams calendar: Just click Join
On mobile: Tap the event in the Outlook or Teams app and choose Join
Calendar View Tips
Overlay your colleagues’ calendars (if you have permission)
Use "Week" or "Schedule" view to plan multiple meetings efficiently
Set up recurring events for team syncs or 1:1s
Block buffer time around meetings by adding “Focus Time” in Outlook
Meeting Best Practices
Add an agenda in the event description if you’re organizing
Join a few minutes early to test audio/video
If sharing your screen, close notifications or set Focus Assist
After the meeting, review the chat, download any attachments, and follow up via email or Teams