Joining and Managing Teams Meetings
Microsoft Teams makes it easy to schedule, join, and manage virtual meetings — whether you're meeting with coworkers or external guests.
This guide walks through how to join a meeting, adjust your audio/video settings, and manage common in-meeting tasks.
Ways to Join a Teams Meeting
You can join from:
1. Your Outlook Calendar
Open the meeting invite
Click Join Microsoft Teams Meeting
2. Microsoft Teams App
Go to the Calendar tab
Click on the meeting and select Join
3. Meeting Link (Email or Chat)
Click the link that says Join Microsoft Teams Meeting
Choose whether to open the app or join in your browser
4. Teams Mobile App
Open the app and tap Calendar
Tap the meeting and choose Join
Before You Join: Audio and Video Setup
Before entering the meeting, you’ll see a settings screen:
Camera toggle — turn video on or off
Microphone toggle — mute/unmute yourself
Audio options — choose:
Computer audio (default)
Phone call (dial in)
No audio
📌 Tip: Use a headset for better sound and fewer distractions.
During the Meeting: Controls Overview
Once in the meeting, you'll see a toolbar (usually at the top or bottom of the screen). Key options include:
Mute / Unmute
Camera on / off
Raise Hand
More (...)
Background effects
Device settings
Turn on live captions
Participants — see who’s in the meeting
Chat — open the meeting chat panel
Share — present your screen or a specific window
Inviting Others During the Meeting
Need to add someone on the fly?
Click Participants
Select Invite someone
Type their name or email
Ending or Leaving the Meeting
Click Leave to exit the meeting for yourself
If you're the organizer, you’ll also see End Meeting for All
Tips for a Smooth Meeting
Join a few minutes early to check audio/video
Mute when not speaking to reduce background noise
Use the chat for questions or links during presentations
Use Raise Hand to signal you'd like to speak
Whether you're joining from your desk, phone, or on the go — Teams makes it easy to stay connected.